Why the EMR Trail is Easier to Follow

Keeping track of an individual patient’s medical records can be hard work. Few legal or insurance cases are rarely simple. Most time is used (or wasted) searching for old records. When information is split between multiple bases– a clinic, with their lawyer and with their insurance supplier, it can take needless time. The paper trail […]

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Minimize HIPAA Violation Risk

In the past, we’ve presented scenarios of the types of problems that lead to data compromise and HIPAA violation. Most of these are daily risks from every-day issues. Did you know there are nine separate controls you need to have in place to avoid a HIPAA violation? It doesn’t matter how small or large your […]

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Reduce workload by Streamlining your process

  There are many reasons for why healthcare organizations might refuse to outsource their record keeping and storage. One of the most pervasive is to get more people or organizations involved to increase workload in an already complex and busy work environment. This is not true. If anything, Record Grabber will save labor costs and […]

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Data Breach Common to In-house Record Storage

Clients turn to Record Grabber for many reasons. While concern over falling foul of HIPAA is one, others feel that the risks of data breach vastly outweigh the benefits of in-house record storage.   Unlocked Electronic Equipment Arguably, the most common form of data breach anywhere is leaving electronic equipment open and unlocked. When this […]

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What’s New for HIPAA in 2017?

2016 was a year of changes for HIPAA. We saw massive government involvement and a crackdown on violations. It has been nearly a decade of development, tough action and scrutiny. What can the medical profession and legal organizations expect in 2017 from the new administration regarding HIPAA? This information is crucial, especially if you are […]

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Future Proof Medical Record Retrieval

One of the drawbacks with medical record retrieval and  technology is that it becomes obsolete too quickly. Ten years is a long time in technology terms. This is why so many organizations within the medical and storage industry choose to use only paper. Is the belief that technology goes out of date fast preventing you […]

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Keeping your data Secure when Retrieving Records

One of the major challenges that Record Grabber faces in winning over clients to the advantages of outsourcing record retrieval and storage is dispelling myths about privacy. Since the Federal government began encouraging health providers and insurance companies to go digital, it has been a veritable explosion in outsourcing provision. Yet there are several myths […]

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The Need for Electronic Medical Record Outsourcing

We understand that those who work with records directly, handling them on a daily basis, are not always the people tasked with making big decisions. Consequently, those at the time don’t always understand the non-financial costs and other problems associated with handling this data in-house as paper records. Being unaware of a problem does not […]

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Why cases take so long to process

    If you’ve been in this business as long as we have, you’ll understand that there are major hurdles to a swift case resolution. Clients, along with organizations representing them, would prefer to complete cases quickly, but it rarely happens that way. The most common hurdles and barriers to a swift and satisfactory resolution […]

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Outsourcing Medical Record Storage Don’ts

    Healthcare organizations need to save money. After all, the costs of the process of the modern US healthcare system are large, making the process expensive. Many businesses like yours are now looking at ways of reducing costs and streamlining their operations. While outsourcing is a great way to do this, a concerning number […]

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Preparing for the Future Living in Our Digital World

One of the main reasons you’ve decided not to outsource your record keeping and retrieval may be the perception that it is still uncommon. That may once have been true, but with new legislation and Federal government’s increased commitment to take HIPAA seriously, that trend is now reversing. As we look back on the recent […]

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Keeping Work Culture in Mind When Outsourcing

No matter how profitable or efficient, organizations will experience issues with work culture. Teams that have worked together for a long time can sometimes get complacent and stuck in habits. In the majority of cases, we make allowances and work around to ensure that we move forward as a business. This is not always possible. […]

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The Mine Fields of State Laws. Use Record Grabber Instead.

The United States of America is a Constitutional Republic of 50 states and various external interests. That means as well as a large number of Federal regulations, there are also state laws and regulations with regard to the following: Medical record storage, how they should be stored and how long to keep them Medical record […]

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The Importance of Fast Retrieval for Your Case

Fast retrieval can be quite time consuming and downright exhausting. If you have been in this business a long time, you know how long things can take. You have come to expect that even simple cases takes months or years.  At Record Grabber, we know it takes more than the wave of a magic wand […]

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The Cost of Outsourcing Saves Millions in Fines

One of the main reasons why healthcare organizations and legal entities do not outsource record storage and retrieval is the cost. It is felt that the cost of outsourcing is an unnecessary or frivolous expense for very little administrative gain. Neither belief is true, least of all, the myth about administration. Few factor in the […]

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Why Outsourcing Record Storage is Better for the Environment

Increasingly, businesses across the US are concerned about their environmental impact. There is a need to adhere to international law and be seen to do “the right thing” by customers at the same time. Environmental issues are now a major concern for everyone. In many ways, outsourcing your medical record storage is the environmental choice […]

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Outsourcing is the Best Protection You Have against Ransom ware: Here is Why

2015 and 2016 has been a golden age for Ransom ware creators. There have been many high-profile Ransom ware infections on medical facilities around the world. The USA has been subject to several very high profile attacks and more is expected. As our organizations get wiser, it is likely that the Ransom ware senders are […]

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Benefits of Going Paperless, Then Outsourcing

Increasingly, we are moving to a digital work in our business transactions. Everything from invoicing, sales, customer research, administration and security is moving to the web. If you still use paper based records for your legal medical files, then now might be the right time to switch to digital. Also, during this transition phase, there […]

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The Benefits of Keeping Electronic Medical Records Over Hard Copies

We have seen some profound changes to how we administer and record various healthcare transactions – legal compliance, treatment, medication and insurance. For most in the industry, there has been little change beyond legal compliance and others still prefer to maintain paper records to avoid what they feel are complications of HIPAA. Why should you […]

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All About Hybrid Record Keeping

  The debate over whether it is best for a medical, legal or recording keeping organization to hold paper or digital records has a third option. HHR (Hybrid Health Records) presents flexibility for you, your clients and your stakeholders but there are drawbacks to mixing up your record storage types. What is Hybrid Record Keeping? […]

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Ways to Manage Your Inactive Records

The problem with inactive records is that they take up so much space. You cannot dispose of them until the legally allotted time. Did you know that the overwhelming majority of historic records are never accessed? Those that are generally required just one access. Only a small handful requires multiple use. That is a lot […]

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The Threat of Ransomware

The Threat of Ransomware Data security can be subject to many pitfalls – misplaced files, leaving documents open on computer screens, poor password choice and so on. Malicious software is another such threat; the last few years has seen the rise of a new one – something called Ransomware. Though it has been around since […]

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Basic Data Protection Tips to Ensure HIPAA Compliance

  The HIPAA audit is almost upon us. Health and legal institutions across the country that handle patient records are preparing for a randomly chosen examination of data security policies and details. Record Grabber may or may not be selected for audit, and so will many of the organizations that we deal with every day. […]

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What You Need to Know About Cybersecuirty Act of 2015

  In December 2015, the President signed into law the Cybersecurity Act of 2015. This act passed the Senate in October, cleared the House on December 15 and the President’s office three days later. What does this law mean for our clients? In this article, we present a brief summary. Source: System Lock by Yuri […]

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The Politics of Dancing the HIPAA

Harder than walking the high wire between the former World Trade Center’s twin towers is hip hopping through HIPPA to get hold of medical records. A patient walks into a doctor’s office for the first time or winds up in the emergency room. Even if it’s for a routine checkup, what patient isn’t a bit […]

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Our Legal Obligation on Data Protection – HIPAA

Everything we do, from the method of storage to how our employees interact with data and take adequate step to ensure it complies with our obligations, is about protecting sensitive legal documents and patient information. We comply fully with HIPAA (Health Insurance Portability and Accountability Act) of 1996. What Is HIPAA? Passed by Congress in […]

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Ahead of the Game: Retrieving Medical Records

Double Trouble That persnickety E. Coli is on the attack again.  This time those little bacterium are attacking Chipotle Mexican Grill and their customers in six states—so far. 43 people and counting have contracted E. Coli 026 and the CDC is still hunting for the source of contamination. The only solution: Either avoid Chipotle Mexican […]

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Accessing the Medical Record Retrieval Powertrain

A Juggernaut of a Headache What’s not to love about modern medical record retrieval? All those forms to fill out. All those hospital gatekeepers to cajole just to get to the administrators who hold those medical records hostage. Then of course, there’s starting the process and your client supplying you with inaccurate or incomplete information […]

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Running with an Umbrella

Never Leave Home Without It Most of us who run prefer running or jogging distance at our convenience instead of sprinting to the nearest shelter when taken by surprise by a sudden deluge. Yes, some folks may carry an umbrella so they don’t need to dash for shelter, though carrying an umbrella is a nuisance […]

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Celling Security

Security Stuff What could be more important than security? Well, okay, lots of stuff. And, when you think about it, all that other stuff like anonymity, privacy, the kids, income, your FICO score, and your favorite cocktail done correctly each and every time—and like a cocktail, the amount of ingredients could be sizable—are all about […]

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Trump Your Record Management

Too Few Hours? Jeb Bush stated back in July that we are working too few hours. Don’t we wish! Jeb got the too few hours correct, except he qualified it with “we.” Well let’s revise that qualifier to ‘in the day.’ Too Many Hours? Forget your caseload for a second. Forget your torts and briefs […]

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Captorra – Partner Highlight

Case Intake and Lead Conversion Software     The Legal Tech Industry is an ever evolving landscape with new products, services and features that utilize technology to provide efficiency and cost saving measures to law firms. As a Record Retrieval service, Record Grabber fits in to the law firm’s process of obtaining medical records/bills for cases involving […]

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5 Reasons Clients’ Authorization Forms Are Denied

  Submitting requests for records and bills for your clients’ cases can be a burdensome and time consuming task. There are a multitude of reasons why your requests can be delayed, take extra phone calls and extend your request turn-around time from weeks to months. The major issues that we see that can hold up […]

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The True Cost of Handling your Record Retrieval In-House

  Numerous times attorneys, paralegals, and office managers tell us, “We handle our records in house,” not even giving a second thought to the actual financial cost that comes with this. The typical response is not to stop and think, How much is handling our record retrieval in house costing us? First, time is the […]

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How Cloud Storage Benefits Your Law Firm

    The Legal Tech industry has been shaking up the way law firms operate on a day to day basis. One of the key changes has been the ever increasing usage of Cloud Storage and electronic documents within, and outside the law firm. The days of storing documents in a filing cabinet are slowly […]

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Basic Guide to Encryption

What is encryption? Encryption is the process of encoding information in a manner that only authorized persons may access and read the information. Encryption does not prevent interception of the message, however it prevents an unintended person from receiving the information and being able to access the information. Why is encryption important? Has the question […]

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Why Should You Outsource Record Retrieval?

What Do Law Firms Outsource? Law firms require many processes to continue operating as a functional business. There are business operations that take more time and manpower to accomplish than others. And as every attorney knows, time is money, especially when you are billing your clients by the hour. If you are in charge of […]

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Record Retrieval Management

Why is Record Grabber easy to use? The answer is simple, we take the record retrieval process and make it manageable. We take the unnecessary setbacks that you would encounter and work through them for you, making the process painless and simple for you to reap the benefits afterward. Our team of professionals make it […]

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Technology and Communication in Business

Communication today is instantaneous, massive amounts of data is moved through email and the Internet. These are powerful tools are now in the hands of owners and employees. This vast new amount of communication has made it possible for businesses to grow and compete on a larger scale. Technology creates opportunities in business and opens […]

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Record Grabber: Business Growth

Small businesses generally love the word “growth” since in relation to a business, it usually means success and profit. A growing business is a developing business, or so most people believe. Unfortunately, many small businesses discover the hard way that growth can result in problems if your business is not equipped to handle this growth […]

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Record Grabber: Copy Service vs. Retrieval Service

It can be easy to confuse Medical Record Copy Services with Medical Record Retrieval Services, thinking only one is necessary and not the other. Why are these two services continuously confused with each other? Despite being involved in the same industry, there are distinct differences between companies in the separate field. While both industries are […]

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Record Grabber: Customer Service

At Record Grabber, we are constantly working to improve our quality of service with our current customers and future ones. We have implemented a system that allows us to be in direct contact with our customers and address any concerns or needs that they may have. We strongly hold our company goals of integrating technology […]

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Record Grabber: Security Overview

                    At Record Grabber we understand the importance of security and confidentiality. Medical and Health records are very confidential forms of information and we make sure to take the up-most precautions with handling your documents and records. We do all of this online so we understand concerns about confidentiality and if the documents and […]

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Do You Really Have Time for In House Medical Record Retrieval?

In House record retrieval can be difficult and overwhelming for most because of the extensive amounts of paper work and the excessive amount of phone calls that need to be made. Much of the savings you think your firm keeps will be drowned in the inefficiency of handling the processing, follow-ups, and organizing of requests. […]

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Record Grabber: Brief Overview

Who we are? Record Grabber, LLC was established in 2014 to retrieve medical records and billing statements for law firms and insurance companies. Record Grabber, LLC relieves the burden of the entire retrieval process, and provides records in a fast, secure and reliable way. Our company is established in Indianapolis, Indiana with daily business decisions […]

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Record Grabber: At a Glance

Background: Record Grabber, LLC, founded in January 2014, was established to give law firms and insurance companies a simple, fast and reliable way to retrieve medical records.  Record Grabber is a growing company that is run by Trent and Ned Van Emon, father and son. Ned provides guidance and accounting advice as a CPA. He […]

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